Heart to Heart Meeting Reminders for the month of October (part 2)
HEART TO HEART MONTHLY NEWSLETTER
For October 2019 (part 2)
Consider yourself lucky! Two newsletters in one month! I am behind in getting updates out and there is a lot to share right now so please read everything.
We are collecting items again this year for Clothes for Kids and Domestic Violence Services of Snohomish County. Please read more details below.
I asked on Facebook if text messages to remind people to RSVP would be helpful and many said it would not. However, there were enough people who said it would be helpful so I will experiment through the end of this year with it. The service does cost money so this will be a service for our paid members to begin with.
I am also experimenting with adding a bunco night 4x a year to our calendar. One of these will be our Anniversary Party so it will be free for our paid members. All other bunco nights will cost $5 to play. Plus, there is the expectation to purchase food/drinks please budget about $25 for a fun night out. Make sure to RSVP to the Oct 30th event!
I was recently made aware of some items that the venue has been struggling with. The first issue is that we are not meeting the room minimum for the food and beverage purchases. Of the $16 that people pay for the dinner, only $12 of that counts toward our minimum. This means that we need to have AT LEAST 25 people per meeting purchasing dinner. We sometimes don't get 20 people at our meetings so we are falling short for certain.
I was also made aware that not everyone is purchasing dinner or a beverage at our meetings. It may appear that the coffee and tea is provided for free but it is NOT. The venue is making changes so that it will reduce the number of people who don't pay for it. Also, our server has to do all the set up and tear down of the meeting space, take our orders, clear dishes and more so even if you are NOT EATING, there is still a cost to use the space.
To address these two issues, Shawn O'Donnell's will raise the price for the buffet to $18 starting in January 2020. We will need a MINIMUM of 22 people purchasing dinner at each meeting. Also, to address the issue of people not purchasing dinner, the venue will kindly ask that you pay them $5. This will cover a beverage (soda/coffee/tea) and the time it takes our server to service our event. It is getting hard for the venue to schedule a server for our group because they can make double the money in tips by working upstairs for the same amount of time.
PLEASE TIP THE SERVER until our price change in 2020 as it will help us keep the venue happy.
If we cannot resolve these problems, I will have to do one of two things.
Raise the dues next year. I will need to have enough money to cover the food and beverage shortage for the room. It could be a shortage of $50-100 PER MEETING so the dues increase would have to be a $10-15/year more per membership level.
Collect the cost of dinner when you RSVP. This will cause a serious restructuring of our meetings behind the scenes and it will require staffing at the door for check in. We will also need to make some sort of arrangement with the venue to indicate who has paid and who has not.
Finally, if we cannot get at least 20 RSVPs to each meeting on our website, I will have to cancel the meeting. We usually get at least 20 attending the meetings but sometimes we don't and we can no longer afford to hold a meeting with less than 20 attendees. This means we will probably cut our meetings to once a month during the summer as our attendance typically is low during that time of year.
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At every meeting we are collecting change for Clothes for Kids. We are also asking that if you have any gently used clothing items for all ages and sizes from toddlers to teens. They are also in dire need of large department store bags. You can drop off your donations in their bin behind their store. They also have a wishlist on their website if you want to donate but don't know what they need.
We are also collecting items for Domestic Violence Services of Snohomish County. The items we need are gift items for moms. The kids need a pool of gifts where they can "shop" for a holiday gift for their mom. Things like lotions, purses, scarves, slippers, jewelry, adult coloring books, etc. Maybe you have items in your gift closet you can donate or items you received from someone that just isn't a fit for you but would be a welcome gift for another woman? Think about what your kid might want to gift you this holiday season. You may also check the wishlist on their website for more ideas or to make a monetary donation.
Kim and Stephanie had a great idea to offer a fun event outside of our meetings for about $30-40 per person. The idea was to do it monthly but they don't have time to plan fun events on a regular basis for our group. They will still organize an event if they think enough people are interested. Having more people to help organize is key!
In the meantime, I have decided to add more bunco nights to our calendar! The goal is to have 4 per year with one of those being our Anniversary Party. At the Anniversary Party, it will be the only one that paid members can play for free as it is my way of thanking those of you who support our group. I just can't afford to do that multiple times a year. ;)
All other Bunco Nights will cost $5 in advance or $10 at the door. There is still the expectation to purchase food and drinks so overall budget for about $25 for a night of fun and laughter.
The idea right now is to try for the last Wednesday of the month in January, April, July and October. These dates may or may not work due to my travel schedule so stay tuned!
Secret Travel Society is on hold until Andrea is back to help me organize our events.
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