Heart to Heart Meeting Reminders for the month of September
HEART TO HEART MONTHLY NEWSLETTER
For October 2019
Oops! I meant to get this out last month but the month slipped away from me. We have some more changes coming with our venue so I will explain it more below.
I am also going to experiment with adding a bunco night 4x a year to our calendar. One of these will be our Anniversary Party so it will be the only one that is free for our paid members. All other bunco nights will cost $5 to play. Plus, there is the expectation to purchase food/drinks so please budget about $25 for a fun night out.
Finally, I have an event that I am hosting at our office at Inspark Coworking in Lynnwood and I would love to have your help by either attending or inviting someone. It will be all about Viking River and Ocean Cruises so come & learn! It is Oct 8th at 6:30pm with food and wine provided. Please RSVP and share.
I was recently made aware of some items that the venue has been struggling with our group. The first issue is that we are not meeting the room minimum for the food and beverage purchases. Of the $16 that people pay for the dinner, only $12 of that counts toward our minimum. This means that we need to have AT LEAST 25 people per meeting purchasing dinner. We sometimes don't get 20 people at our meetings so we are falling short for certain.
I was also made aware that not everyone is purchasing dinner or a beverage at our meetings. Our server has to do all the set up and tear down of the meeting space, take our orders, clear dishes and more so even if you are NOT EATING, there is still a cost to use the space.
To address these two issues, Shawn O'Donnell's will raise the price for the buffet to $18 starting in January 2020. We will need a MINIMUM of 22 people purchasing dinner at each meeting. Also, to address the issue of people not purchasing dinner, the venue will kindly ask that you pay them $5 for a non-dinner option. This will cover a beverage (soda/coffee/tea) and the time it takes our server to service our event. It is getting hard for the venue to schedule a server for our group because the server can make double the money in tips by working upstairs for the same amount of time.
PLEASE TIP THE SERVER as it is no longer included with the price of the dinner/beverage.
If we cannot resolve this problem, I will have to raise the dues next year so I have enough money to cover the food and beverage minimum for the room.
Also, if we cannot get at least 20 RSVPs to each meeting on our website, I will have to cancel the meeting. We usually get at least 20 attending the meetings but sometimes we don't and we can no longer afford to hold a meeting with less than 20 attendees. This means we will probably cut our meetings to once a month during the summer as our attendance typically is low during that time of year.
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Kim and Stephanie had a great idea to offer a fun event outside of our meetings for about $30-40 per person. The idea was to do it monthly but they don't have time to plan fun events on a regular basis for our group. They will still organize an event if they think enough people are interested. Having more people to help organize is key!
In the meantime, I have decided to add more bunco nights to our calendar! The goal is to have 4 per year with one of those being our Anniversary Party. The Anniversary Party will be the only one that paid members can play for free. It is my way of thanking those of you who support our group. I just can't afford to do that multiple times a year. ;)
All other Bunco Nights will cost $5 (RSVP in advance) or $10 at the door. There is still the expectation to purchase food and drinks so plan to budget about $25 for a night of fun and laughter.
The plan right now is to try for the last Wednesday of the month in January, April, July and October. These dates may or may not work due to my travel schedule so stay tuned!
Secret Travel Society is on hold until Andrea is back to help me organize our events.
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