Thursday, October 3, 2019

Aug/Sept/Oct Monthly Newsletter

Heart to Heart Meeting Reminders for the month of September


For October 2019
Hi Mieko, 
Oops! I meant to get this out last month but the month slipped away from me. We have some more changes coming with our venue so I will explain it more below.
I am also going to experiment with adding a bunco night 4x a year to our calendar. One of these will be our Anniversary Party so it will be the only one that is free for our paid members. All other bunco nights will cost $5 to play. Plus, there is the expectation to purchase food/drinks so please budget about $25 for a fun night out. 
Finally, I have an event that I am hosting at our office at Inspark Coworking in Lynnwood and I would love to have your help by either attending or inviting someone. It will be all about Viking River and Ocean Cruises so come & learn! It is Oct 8th at 6:30pm with food and wine provided. Please RSVP and share. 



We have had a lot of changes recently so here is a quick summary of what is going on:
  • There will be a $5 cost to attend special meetings like our Anniversary Party, Holiday Party and Speakers. If you are a paid member, your entry is free if you RSVP in advance. 
  • HOWEVER, if you do not RSVP in advance on our website or through the mobile app, there will be an extra $5 charge at the door. That means paid members will pay $5 and guest will pay $10 at the door.
  • I will re-evaluate the membership dues amount in December. We are back on track for now however if we don't resolve our issues with the venue, it will have to be increased. 
  • PLEASE RSVP on the website or through the mobile app. As you will see in the Venue Updates below, this is becoming critical for every single meeting going forward. 
  • Bunco is coming as a regular Adventure Outing in 2020! Read more about it below.


There is a mobile app that you can download and install on your phone that might make it easier for people to RSVP. There are various things you can do with the app like:
  • Viewing/editing your profile (it will show when you are due for renewal)
  • Contact other members (if they made their info available to see)
  • See list of events
  • RSVP/Pay for events
  • See the list of events you have RSVP'd to
  • MORE!


I was recently made aware of some items that the venue has been struggling with our group. The first issue is that we are not meeting the room minimum for the food and beverage purchases. Of the $16 that people pay for the dinner, only $12 of that counts toward our minimum. This means that we need to have AT LEAST 25 people per meeting purchasing dinner. We sometimes don't get 20 people at our meetings so we are falling short for certain. 
I was also made aware that not everyone is purchasing dinner or a beverage at our meetings. Our server has to do all the set up and tear down of the meeting space, take our orders, clear dishes and more so even if you are NOT EATING, there is still a cost to use the space. 
To address these two issues, Shawn O'Donnell's will raise the price for the buffet to $18 starting in January 2020. We will need a MINIMUM of 22 people purchasing dinner at each meeting. Also, to address the issue of people not purchasing dinner, the venue will kindly ask that you pay them $5 for a non-dinner option. This will cover a beverage (soda/coffee/tea) and the time it takes our server to service our event. It is getting hard for the venue to schedule a server for our group because the server can make double the money in tips by working upstairs for the same amount of time.
PLEASE TIP THE SERVER as it is no longer included with the price of the dinner/beverage.
If we cannot resolve this problem, I will have to raise the dues next year so I have enough money to cover the food and beverage minimum for the room. 
Also, if we cannot get at least 20 RSVPs to each meeting on our website, I will have to cancel the meeting. We usually get at least 20 attending the meetings but sometimes we don't and we can no longer afford to hold a meeting with less than 20 attendees. This means we will probably cut our meetings to once a month during the summer as our attendance typically is low during that time of year. 


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Kim and Stephanie had a great idea to offer a fun event outside of our meetings for about $30-40 per person. The idea was to do it monthly but they don't have time to plan fun events on a regular basis for our group. They will still organize an event if they think enough people are interested. Having more people to help organize is key!
In the meantime, I have decided to add more bunco nights to our calendar! The goal is to have 4 per year with one of those being our Anniversary Party. The Anniversary Party will be the only one that paid members can play for free. It is my way of thanking those of you who support our group. I just can't afford to do that multiple times a year. ;)
All other Bunco Nights will cost $5 (RSVP in advance) or $10 at the door. There is still the expectation to purchase food and drinks so plan to budget about $25 for a night of fun and laughter.
The plan right now is to try for the last Wednesday of the month in January, April, July and October. These dates may or may not work due to my travel schedule so stay tuned!
RSVP NOW! For our first H2H Bunco Night on Wed Oct 30th, 2019. There is an option to dress up and win a prize. I am excited for my costume this year so get ready for it!
Secret Travel Society is on hold until Andrea is back to help me organize our events. 

Monica, Your Travel Gal saves you time and money PLUS alleviates the stress and frustration of planning your next trip! Monica specializes in luxurious vacations, extravagant honeymoons, multi-generational trips, corporate incentive/reward travel and bucket list destinations.
425-772-7819 ~

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